What is the primary goal of records management?
Records management ensures that important documents are systematically controlled and easily accessible when needed.
Why is it important to classify records?
Classifying records helps in quick retrieval and ensures they are stored according to their value and usage.
What does a retention schedule specify?
A retention schedule defines how long records should be kept before they are destroyed or archived.
Which of the following is a benefit of electronic recordkeeping?
Electronic recordkeeping improves accessibility, saves space, and allows for easier backup and disaster recovery.
What is the role of a records manager?
A records manager oversees the creation, maintenance, use, and disposal of records to ensure compliance and efficiency.
What is a vital record?
Vital records are essential for the organization’s continued operation during and after an emergency.
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Why is security important in records management?
Security protects sensitive information from unauthorized access and maintains confidentiality and integrity.
What is archiving?
Archiving involves storing records that are no longer actively used but may be needed for reference or legal purposes.
What is compliance in records management?
Compliance means following laws, regulations, and standards related to the creation, storage, and disposal of records.